Digital signature and guest registration, paper-free
The guest signs the registration form on a tablet during check-in. The guest registration report is digitised, archived and ready to meet your legal obligations, with no paperwork at the front desk.
We will walk you through the full flow, tailored to your operation. No commitment.
Guest registration reporting, 100 % digital
Recording guest details and submitting the registration report to the authorities is a legal obligation for accommodation providers. Doing it on paper multiplies the work at the front desk, takes up storage space and makes it harder to retrieve a document when you need it.
Roommatik digitises that process from start to finish: the guest signs on the tablet, the document is archived automatically and stays accessible whenever you need it, without a single sheet of paper.
Save time, cut down on paper and meet your legal requirements with a fully digital solution.
How it works
From signature to archive in three steps
The guest signs on the tablet
During check-in, the guest signs the registration form directly on the tablet. The signature and email address are captured to complete the process.
They receive their copy instantly
A copy of the signed document is sent in real time, without waiting and without handing over anything on paper.
The report archives itself
The signature is digitised and saved automatically in the document manager, ready to be retrieved whenever needed.
Digitisation and archiving
Every report, stored and one click away
The signature is digitised and stored automatically in a document manager built for accommodation providers. Signed reports are kept for as long as the law requires and can be retrieved digitally at any time.
The application integrates fully with the hotel's PMS, so registration fits into the check-in flow you already use.
Legal compliance
Built to comply with guest registration regulations
Guaranteed retention
Signed reports are kept for as long as the law requires, with no filing cabinets or paper copies to safeguard.
Available when you need them
Retrieve any document digitally, with advanced filtering and download options, the moment the authorities request it.
What the solution is made of
Signature application
Displayed on the tablet or pad, it captures the guest's details and digitises their signature during check-in.
Tablet or signature pad
Compatible with commercial tablets. If you prefer, we can supply dedicated signature pads.
Document manager
Stores the guest registration reports and offers advanced filtering and document download options.
What people usually ask us before starting
How does the guest sign?
Directly on a tablet or signature pad during check-in. The signature is captured and digitised on the spot, and the guest receives a copy of the signed document in real time.
Where are the guest registration reports stored?
In a document manager built for accommodation providers. Reports are kept for as long as the law requires and can be retrieved digitally at any time, with filtering and download.
Does it integrate with my management system?
Yes. The application integrates fully with the hotel's PMS, so registration and signing fit into the check-in flow you already use.
Fits the management system you already have
The digital signature integrates with your PMS so that signing and archiving the report become part of the same check-in. Compatible with 50+ industry platforms and providers.
Say goodbye to guest registration paperwork
Digital guest signature, automatic report archiving and legal compliance in a single flow. We will show you how it works in a demonstration tailored to your property. No commitment.